Export PDF Comments to a Spreadsheet

Turn embedded PDF review notes into a clear feedback list. Filter by page, reviewer or annotation type, then download your selected rows as CSV.

Bring scattered feedback into one list

A synthetic four-page proposal contains six embedded comments and replies from Ava and Ben. Exporting all six creates one CSV row per comment, with physical page numbers, recorded authors, annotation types and reply references.

For example, Ava’s page-one note “Clarify delivery date.” and Ben’s reply “Updated to 15 November.” remain separate rows. The reply’s parent comment ID links it to Ava’s note. Add your own assignee, deadline or completion columns after opening the CSV in a spreadsheet.

How to export your PDF comments

  1. Upload one annotated PDF.
  2. Review the detected comments and any unsupported or missing-data notices.
  3. Filter by physical page, recorded reviewer, annotation type or replies.
  4. Download the selected rows as CSV and open or import them in your spreadsheet.

What the CSV includes

Each row includes Comment ID, Physical page, Recorded author, Annotation type, Comment, Parent comment ID, Reply status and Extraction status. Physical page numbering starts at one and can differ from the page labels printed in your document. Author names come from PDF metadata; they are not verified identities.

The UTF-8 CSV includes a byte-order mark, quoted fields and line breaks. Cells that could begin spreadsheet formulas receive an apostrophe prefix for safety; the preview shows the original text. Use your spreadsheet’s text-import option when you need to preserve identifiers, leading zeros or date-like text. The output is a plain CSV file you can import into Excel, Google Sheets or other spreadsheet software.

Which PDF feedback can be exported?

The tool reads embedded plain comment text and supported reply relationships. It does not recover flattened markings, device-only notes, handwriting, or the text beneath a highlight. Unsupported annotations and annotations without readable embedded text stay labelled in the result. Structural links, form fields and pop-up containers are counted separately.

An empty result does not prove that the PDF has no visible feedback. Password-protected, damaged or over-limit documents may be refused. Follow the size and processing limits shown in the app.

Access and file processing

Previewing is free. SuperTool provides one anonymous completed result, followed by account access. Re-downloading the same completed result does not consume another result.

Your PDF is uploaded for server processing in temporary app jobs. The conversion does not use an external conversion API. See SuperTool’s privacy information for account and service details.

Explore SuperTool’s PDF tools for other document editing and conversion tasks.